Executive Assistant to the Chairman of the Board
Please note: Never-Ending Grace Corporation is a faith-based organization committed to following the teachings of Jesus Christ as found in God’s Word, the Bible. Our mission is to treat everyone with the love of Jesus.
General Job Description
This is a very unique position requiring a person with excellent skills.
The candidate for this position must be able to work effectively with a boss who was married once too often, had two too many children, was in prison way too long, was mentally beaten to a pulp, and saw the most deplorable treatment of men and women by their fellow man (and countrymen) imaginable. This has all resulted in frequently repeated stories, triggering hysterical laughter or deep, guttural weeping - usually changing mid-sentence. The Chairman forgets and forgives a lot, has a true heart for people and tends to reach out to what many consider the scum of the earth. As a result of this, the ability to understand - or a background in psychology, therapy, facilitating, and/or mentoring is helpful. Patience is absolutely a key to working in this position, as it is the Chairman's biggest weakness.
Your job assignments will be over-the-wall, with hourly changes in priority. So, the ability to prioritize is useful, but the ability to delegate is essential. The ability to work a flexible schedule is a plus, as is the ability to stay and work extended hours. 167 hours per week would be considered ideal, but 40-50 is perfectly OK.
The Executive Assistant to the Chairman position requires strong experience as an administrative assistant, and skill sets to match the job description and qualifications. Whatever led you to have these skills works for us.
Responsibilities and Duties
The Executive Assistant to the Chairman must agree with Never-Ending Grace Corporation’s Purpose, Mission, and Statement of Faith, and adhere to the goals and philosophies of the corporation.
Obviously, a high level of organizational skill is essential. Your boss is a highly charged, super-organized, persnickety, workaholic, with an unbelievable eye for detail, who, at a moment’s notice, can forget those very same traits. You will often catch him alone in his office sitting, kneeling, or pacing as he talks animatedly with his Daddy. God is constantly working on changing this man, but none of us will be alive to see the work completed.
This very unique position is available to the equally unique individual who as part of the Executive Assistant position, will:
Spend part of the first year wearing a hard hat while Never-Ending Grace Corporation builds a Kingdom-centered ministry intended to not just reach the City of Milwaukee, but way beyond, according to God's will and plan. You’ll never be exposed to unbearable or dangerous working conditions (OK, to be honest, almost never). Wearing God’s Armor will help.
Be responsible for compiling a variety of both correspondence and information via snail-mail, e-mail, the Internet, and the phone - communicating with various groups and people around the country, and the world. Being bi-lingual is a plus; Ebonics, Spanish, Hmong, Spanish and German are the most needed currently. The ability to stay in constant touch with God throughout the day is essential.
Maintain a daily schedule of meetings, events, and other activities that getting the Chairman to stick to will be about as easy as catching a greased pig.
Assign a variety of jobs and tasks to staff, volunteers, and residents and be responsible for follow-through in the day-to-day operation of this multiple-hundred person plus corporation that is dedicated to feeding the hungry, giving drink to the thirsty, clothing those in need, taking care of the sick, welcoming in strangers, visiting those in prison, and looking after widows and orphans. Whew! No wonder the Chairman needs some help!!
Be responsible for overseeing the entry and maintenance of over 5,000 files into a computer databank, along with the entry of scores of pages of related information.
Be responsible for overseeing the sorting, cataloging, entry, and then maintenance of a huge variety of subject material into an easily retrievable data system. Easy for you. The Chairman, however, can become absolutely illiterate just when he needs a “certain note” quickly.
Handle and route phone calls; greet and meet a variety of people from every imaginable walk in life; be a sounding board for people who are mad at, happy with, or not sure about the Chairman. Your professionalism, loyalty, and ability to maintain confidentiality is essential.
Be responsible for entry of, and grammatical critique of lecture, sermon, and teaching notes, outlines, and transcripts, as well as preparation of memos, notices, meeting agendas and minutes. This sometimes includes arranging for the meeting site and accommodations. This will be done following a unique format on a timely basis. (Some would label the unique format “totally ridiculous,” but they’re not the ones who have to deliver the darn things.)
In all fairness we need you to be aware that we’ve been blacklisted by every temp agency and employment service on the planet, having driven some of their best people crazy with the Chairman’s unique demands and great attitude.
Is a born-again saint.
Has excellent computer skills
Has the ability to work around constant pandemonium while maintaining a cool, level head.
Loves God, and loves helping His people.
Can quickly put out humongous business fires with the ease of a seasoned firefighter.
Can be the manager of (not the creator of) Rumor Control.
Has the Wisdom of Solomon, the charisma of Joshua, the patience of Job, the love and dedication of Ruth, and the obedience of Noah.
Desired Spiritual Gifting: Administrator, Discernment, Faith, Leading, Mercy, Perceiver, Serving
Please be assured that despite the humor in this job description, it is a very legitimate position with a very legitimate corporation. No one at Never-Ending Grace Corporation will treat you like Balaam treated his donkey. The Chairman is in a snit looking for the right person to fill this position and will be grateful beyond words to find that person. He is not Attila the Hun. If this sounds like your sort of challenge, you are encouraged (do we have to beg, plead, grovel?) to apply by sending us a letter of introduction. No resume, no letters of reference, nothing else but your personal letter to: Never-Ending Grace Corporation. Tell us why you think you’re the right one for this job. You will, in turn, be sent just as fast as the bosses 95-year-old mom can get it to you, either a letter telling you why you’re not the right one, or you’ll be sent an application to fill out and return. Our hiring process involves several steps - but we move right along with it.
Some final notes: The ability to make coffee or do windows is completely unnecessary, but a great sense of humor will go a long way in earning yourself the opportunity for a long (the Chairman himself intends to hang around for at least another 15 years, unless his Lord and Savior comes to get him) and rewarding career. There is excellent wage compensation, a full benefit package, meals, travel reimbursement, continuing education, and even a place to live should you desire.
Male or female, ex-felon or Sunday school teacher, on parole or probation, sterling experience or little, sinner or saint, physically challenged - it makes no difference. We are Followers of Jesus Christ, an equal opportunity, not-for-profit employer who seeks the very best person for this position. Get that letter in the mail!
It is the policy of Never-Ending Grace Corporation that qualified individuals with disabilities are not discriminated against because of their disabilities in regard to job application procedures, hiring, and other terms and conditions of employment. It is further the policy of Never-Ending Grace Corporation to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. Never-Ending Grace Corporation is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact Never-Ending Grace Corporation, PO Box 13736, Milwaukee, WI 53213, phone 414-430-5800.
The Executive Assistant to the Chairman of the Board of Never-Ending Grace Corporation salary varies according to the industry as well as previous experience. The fast-paced office environment may require overtime and weekends as needed and involve accompanying the Chairman on travel. Generally, the salary range for this position will be between $55,000 and $65,000 per year. The Executive Assistant will also receive the Never-Ending Grace Corporation benefits package (see attached).